Maintenance of Public Lighting and Dynamic Traffic Management Systems
Since October 1st, 2021, Vialis, commissioned by Rijkswaterstaat, has been replacing various technical systems under the Framework Agreement for Realization of Public Lighting and Dynamic Traffic Management Systems (RODS). The project aims to improve traffic flow and safety on roads and waterways in the regions of North-West Netherlands, Northern Netherlands, and Eastern Netherlands.
Why was BAEKEN needed?
Within the RODS project, managing a large number of interrelated projects poses a significant challenge. It is crucial to efficiently develop, monitor, and report on the schedules for the different Specific Contracts (NOs) within the framework agreement. By closely monitoring progress, identifying disruptions at an early stage, and reporting on them, BAEKEN contributes to an improved scheduling structure and better project control.
How did we proceed?
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Transition from Microsoft Projects to Oracle Primavera Cloud (OPC)
Previously, the RODS project used Microsoft Projects to create and manage schedules. Given the scale of the project, BAEKEN saw an opportunity to improve scheduling management by switching to Oracle Primavera Cloud (OPC). OPC provides more functionality in schedule development and enables us to maintain a portfolio schedule using the Program function. This allows us to display all projects in one overview at a higher abstraction level and filter the overview in multiple ways to gain different insights and safeguard interfaces effectively. In this way, we fully leverage the power of OPC. -
Optimized Scheduling Template
At the start of the project, a solid scheduling template was already available. I thoroughly evaluated this template, compared it against the specific requirements and needs of the project, and then adapted and improved it. The switch to new scheduling software also required the development of a new template. This template contributes to more efficient scheduling, as it contains the correct WBS structure and standard activities for each project when setting up a schedule. -
Monitoring & Reporting Progress
Every four weeks, schedule progress is reported. In addition to providing an updated schedule, we also give insight into the current trajectory compared to contractual milestones. For this purpose, I set up an Excel file to track, for each reporting period, the differences between planned contract milestones and the contractually agreed milestones. This gives project managers clear visibility into the current status and project trends for internal control.
What has been used?
Oracle Primavera Cloud (OPC)
For scheduling and project management.
Microsoft Excel
For analyzing schedule vs. contractual milestones
Stakeholder Management
For effective communication and collaboration
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